Why You Need a Rental Equipment Inspection App with Checklists and Built-in Photo Capture

Faith Kubicki

Whether you specialize in heavy earth-moving equipment, aerial and access machinery, or general construction rentals, an equipment inspection app can be a massive time-saver for your delivery drivers and yard staff. Many new or small rental businesses start out managing their inspections the “old-fashioned” way – on paper – but as you add more assets to your fleet, digitizing the process can make it much easier to keep up.

Ensuring Consistency

Standardizing processes is critical as your business grows. Making sure every employee inspects each machine the correct way – without forgetting or skipping steps – is essential. (This can be easier said than done if you’re used to only inspecting a few specific categories or classes of equipment at first, but expand into new specialties or start stocking equipment from different manufacturers.) With an equipment inspection app, you can pre-load checklists and make sure each employee completes each mandatory question before closing out the inspection and moving on.

Preventing Costly Repairs

Rental equipment inspections aren’t just important for crossing your I’s and dotting your T’s – they’re crucial for not letting undetected minor damage turn into costly unplanned repairs. Catching minor issues early can considerably reduce the chances of a machine going down in the field – and your team having to spend valuable resources going out and replacing it.

Getting Reimbursed for Damages with Less Back-and-Forth

A mobile inspection app with built-in photo capture functionality lets you add time-stamped damage photos to each record. If a machine has a broken windshield or dented side panel at pick-up and it wasn’t present in photos from the time of delivery, it’s hard to argue that the damage didn’t occur while the equipment was out on rent. Your team doesn’t have to deal with the awkward back-and-forth and can focus on resolving the issue as quickly as possible. (And sure, it’s possible to take photos and store them on a mobile device, but if they’re not automatically linked to the corresponding rental record, it’s all too easy for them to get lost or deleted.)

Speeding Up Your Check-In and Check-Out Process

If you’re not already requiring inspections as part of your check-in and check-out process, hopefully this article helps you understand why they’re critical to your rental business’s success. However, they can be cumbersome when they’re done on paper – which makes busy drivers and yard teams more likely to rush though them. With a convenient mobile app, you can complete your inspections on the go in a fraction of the time, helping you move your rental equipment through the check-in and check-out process more quickly.

Discover InTempo’s Heavy Rental Equipment Inspection App

Stop fussing with separate photo apps, inspection apps, and rental management systems. InTempo's rental equipment inspection app with checklists and built-in photo capture gives you everything you need in one solution. Seamlessly tie all your field and yard operations together, then see how much easier it is to manage your growing rental business. To see it in action, request a demo here.