How Stock Transfers Work in InTempo's Rental Software
Arielle Cox
Managing rental inventory across multiple branches comes with its own set of challenges. There’s the operational logistics – making sure the sending branch isn’t left short on critical assets and that the receiving branch has the demand to justify the transfer – plus the need to coordinate trucks, drivers, and routes between the branches. After the transfer itself, there are the financial and accounting impacts to consider: which branch gets credit for the revenue, and which one carries the depreciation on its books? Without the right systems in place, tracking availability, location, and accounting quickly becomes complex. This is where InTempo’s stock transfer functionality provides a streamlined solution.
Moving Equipment Between Branches – Made Simple
With InTempo, stock transfers allow you to seamlessly move serialized and bulk assets from one branch to another. Looking to move a skid steer from your Tampa yard to your Orlando location to cover post-storm demand? Maybe you need to move a few lifts back to headquarters during the slow season. Or, maybe one branch has an upcoming rental for a machine that just went down – but you can transfer in a rent-ready one from a different branch to keep the reservation (and the corresponding revenue). With stock transfers, you can shift equipment between locations in just a few clicks — keeping your records accurate at the same time.
The process is simple: select the items you want to transfer, identify the sending and receiving branches, indicate whether it’s a temporary or permanent stock transfer, and record the movement in the system. If you want, you can also add notes indicating who requested the transfer.
On the administrative side, you can set user-level permissions to determine which users or roles are allowed to initiate branch-to-branch transfers. By only allowing authorized personnel to transfer equipment between your rental branches, you can keep tighter control of your inventory and prevent moves that aren’t appropriately justified.
Once the transfer is approved, InTempo automatically updates your fleet records, so both locations have real-time visibility into where the asset is.
Align Your Accounting and Inventory Records for Better Accuracy
When your rental software integrates your accounting efforts with your operational activities, it’s easier to manage the financial implications of your stock transfers. If each branch has its own P&L sheet, determine which branch should get credit for the revenue. (This will typically be the branch that rented out the item, not the transferring branch, but your business rules may vary.) If it’s a permanent transfer, it can automatically create the corresponding General Ledger transactions to save you even more time. Similarly, determine which branch should take the depreciation for the fixed asset. All the information is in one system, which means no duplicate data entry and real-time updates.
Better Fleet Utilization Across Your Network
By balancing your equipment based on demand, you can reduce downtime, meet customer needs faster, and maximize the return on each rental asset. With InTempo, moving equipment takes just a few clicks—easy to manage and all from within your existing workflows.
Ready to see how InTempo can help you streamline equipment transfers and get the most out of your fleet? Contact us today or schedule a demo and to discover how easy it is to keep your branches connected, your records accurate, and your customers satisfied.
