Saving Time with Mobile Inspections

Arielle Cox

In today’s fast-paced rental industry, it’s important to have the right tools to streamline your inspection processes. With mobile inspections, using a smartphone or tablet, you can eliminate the most common time-consuming aspects of paper-based inspections. You get your equipment back to rent-ready (and revenue-generating) much more quickly.

Why Mobile Inspections Matter for Equipment Rentals

Instead of taking paper-based inspection sheets to the yard for each piece of equipment, mobile inspection software allows you to complete the entire process on a smart device. This delivers:

Improved Accuracy and Accountability – Paper inspections can get lost or misfiled. Mobile inspections automatically save each inspection sheet to the correct machine’s digital record. Additionally, checklists and templates are pre-programmed for each category and class of equipment, ensuring that every machine undergoes all necessary steps every time.

Real-Time Updates – Once an inspection is complete and you save the changes on the app, your counter team can view the notes and images in their system in real-time. If the team in the yard notices and reports damage, you may even be able to alert your maintenance team with a notification to a shop inbox, giving them a head start on creating and scheduling work orders.

Faster Turnaround – Save your team valuable time when they no longer have to take inspection sheets and a clipboard outside to the yard, walk around machine, check off everything that has problems, take pictures on their phone, go back inside, head to the rental counter, log in to their software, and upload all the information and photos (hopefully remembering which machine corresponded with which sheet, if they were doing more than one at a time). With mobile inspections, you no longer have to redo the same work twice.

Improved Photo & Video Documentation – Having time-stamped and location-stamped documentation of each machine’s condition upon return or checkout helps avoid or more easily solve disputes if equipment is returned with damage. Tying pictures to records on an easy-to-use mobile app – rather than trying to remember to take photos to go along with your paper-based inspection forms – increases compliance with your internal processes. 

Ready to Modernize Your Inspection Process?

Sure, paper and pencil-based processes might work if you manage 10 machines. As your business scales and grows, however? Now you need technology that helps you scale and stay organized.

Mobile inspections are more than a tech upgrade—they’re a strategic move toward greater efficiency, reduced risk, and better customer service. Request a demo here or contact us for more information.