If you are in business today then reporting is very likely close to the top of the list of what you expect your rental system to help you with. Your business units, the government, auditors and customers all need information from your rental software. And yet for various reasons reporting still remains one of the biggest challenges for many smaller rental businesses. Understanding the reporting process can make it easier for you determine what data and tools you need to provide the best reporting for your company.
There are four main areas to consider when building a rock solid reporting system:
Let’s take a look at the first of these areas — understanding what reports you need to provide. This is a critical first step, but often time it’s the hardest step. It’s easy to say “we need everything,“ but the reality is do you truly need everything as a report? Start by building a list of reports required by the consumer (operational, executive, auditor, customer etc.) and then ask some basic questions:
Use this handy infographic as a quick reference to remember these questions in the future.
Asking these questions will help you understand and prioritize your list of reports. As basic as these questions seem, in many cases they are not asked before time and money are spent developing reports that are not really needed. Having the answers will help you immensely in the other next three areas. Stay tuned for our next blog post on this important topic: understanding what data you have available for your reports.
Written by Chris Kennedy, an InTempo Project Manager and reporting expert.
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